THOMPSON SCHOOL BUILDING COMMITTEE

Monday, August 21, 2006

Thompson Library Community Center

 

Minutes

 

 

I.               CALL TO ORDER

 

David Johnson called the meeting to order at 6:35 p.m.

 

II.             ROLL CALL

 

Members Present:                                           Members Absent:

 

David Johnson, Chairman                               John Rice                  

Laurence Consiglio, Vice-Chairman   James Naum

Suzanne Wargo, Secretary

John Rice                                                       

Joseph Adiletta          

Merc Robbins                                                                        

Jody Houghton                                  

Fred Wojick

William Witkowski                            

Robert Bentley

 

 

Also present:

 

Vikas Nagardeoleker, Fletcher Thompson, Project Architect

Michael Martin, Financial Director of the Town of Thompson

Bill Birch, Director of Facilities

David Deforest, Project Manager

Michael Jolin, Superintendent of Schools

 

III.           CITIZENS COMMENTS

 

None.

 

IV.           APPROVAL OF MINUTES

 

Motion by William Witkowski, seconded by Joseph Adiletta to approve the minutes from the August 7, 2006 Building Committee Meeting. PassedãUnanimous.

 

 

V.             REPORT OF THE FINANCIAL DIRECTORãMICHAEL MARTIN

 

Michael Martin presented the report of the Financial Director.

 

VI.           PAYMENT OF BILLS

 

The statement for secretarial services was provided to the Board for is information.

 

Motion by Fred Wojick, seconded by Merc Robbins to approve payment of invoice dated August 21, 2006 from Michael Horton Associates, Inc. for threshold review in the amount of $10,000.00. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Joseph Adiletta asked if the review was satisfactory. Vikas reviewed the letter from Michael Horton Associates, Inc. dated August 11, 2006 which letter outlines the favorable review conducted by Michael Horton Associates, Inc.

 

Dr. Adiletta asked about changes to the drawings once the project begins and who is responsible for those changes. Vikas explained the process on how changes that occur during the project will be handled and who will be responsible for those changes. David DeForest, as project manger is responsible for making sure the drawings are followed and does not make changes to the drawings.

 

VII.         REPORT OF THE ARCHITECT

 

Vikas Nagardeoleker presented the report of the architect. The bulk of the project work will now be handled by Gilbane.

 

Vikas presented preliminary information regarding the playground design for the Elementary School. This is an initial proposal and does not include installation, shipping or surface materials. This proposal needs to be reviewed by Dr. Hebert and the Playground Committee. Dr. Adiletta asked if the insurance company has reviewed the playground design. Discussion was held. It was noted the insurance company does not have to specifically review the playground design due to the company being a State approved contractor.

 

Dr. Adiletta asked about the location of the ≥war≤ room being Glastonbury. David DeForest explained the ≥war≤ room is a central point for bidders until the trailer has been set up on site. In addition, the purchasing agent will be located in Glastonbury. It is anticipated that trailers will be set up on site between September 15 and October 1.

 

VIII.       REPORT OF THE CONSTRUCTION MANAGER

 

David DeForest discussed the appointment of a Superintendent for the Project. Gilbane recommends Jeffrey A. Wolstencroft. Discussion was held concerning Mr. Wolstencroftπs qualifications. Mr. DeForest noted he has been working closely with Mr. Wolstencroft on other recent projects. It was noted the Superintendent for the project would work primarily with execution in the field with the trades and the Project Manager would work closely with the Superintendent of Schools and the Building Committee.

 

Motion by Fred Wojick, seconded by Robert Bentley to approve Jeffrey Wolstencroft as Project Superintendent. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

The CD Estimate was reviewed and discussed. The adjustments made as a result of changes due to the BSF review and due to other drawing modifications was reviewed and discussed. Laurence Consiglio expressed concern about duct return lining in the mechanical system. Mr. Consiglio noted he is against installing lining in the duct returns as it can lead to a sick building. Vikas will review this issue with the appropriate engineer and get back to the Committee with information as to why the ducts are lined and what possible alternatives might be.

 

Robert Bentley asked about clarification for the estimate adjustment for safety, fire and security. The communications system for the entire building was discussed months ago and the Committee always intended for this communication system to stay as part of the project. The way Gilbane makes estimate adjustments was discussed. The estimate was recently revised due after Gilbane receiving the final drawings.

 

            David DeForest distributed and discussed the project schedule.

 

David DeForest distributed a list of bid packages. The firms contacted regarding bidding was provided to the Committee. The advertisement for bid that will appear in newspapers on September 1, 2006 was distributed and discussed.

 

Gilbane recommends Service Point to provide reprographic services for the project.

 

Motion by William Witkowski, seconded by Robert Bentley to approve Service Point as the reprographic firm for the Project. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

            Material testing firms and survey firms will be advertised for in September.

 

David DeForest noted Gilbane is still in the process of researching the badge system and background checks for workers on the site. More information will be presented to the Committee as soon as it is available.

 

David DeForest presented the Site Utilization and Phasing Plan.

 

Gilbane recommends Abide as the contractor for the asbestos abatement contract.

 

Motion by Laurence Consiglio, seconded by William Witkowski to award the abatement contract to Abide in the amount of $73,270.00 for asbestos abatement in accordance with Bid Package 02B. A roll call vote was taken. All members voted yes.

 

It was noted a conditional amount of $141,610.00 will be placed on hold to be used in the event the Committee decides to conduct all asbestos abatement.

 

            Future Meetings:

 

            Thursday, October 5, 2006, 6:30 p.m. Committee Meeting (at TMS media center)

            Thursday, October 12, 2006, 1:00 Subcommittee Meeting

            Monday, October 16, 2006, 6:30 p.m. Committee Meeting

            Monday, October 30, 2006, 6:30 p.m. Committee Meeting

 

            September 27, 2006 1:30 p.m. room 1 and 2 in library for bid opening.

           

IX.           REPORT OF THE BUILDING SUB-COMMITTEE

 

 

X.             COMMUNICATIONS

 

 

XI.           CHANGE ORDERS

 

None.

 

XII.         OTHER BUSINESS

 

XIII. PUBLIC COMMENT

None.

 

XIV.       ADJOURNMENT

 

Motion by Laurence Consiglio, seconded by Joseph Adiletta to adjourn. PassedãUnanimous.

 

There being no more business to come before the committee the meeting was adjourned at 8:35 p.m.

 

Respectfully submitted,

 

Roberta Baublitz

Recording Secretary