THOMPSON SCHOOL BUILDING COMMITTEE

Monday, August 7, 2006

Thompson Library Community Center

 

Minutes

 

 

I.               CALL TO ORDER

 

David Johnson called the meeting to order at 6:33 p.m.

 

II.             ROLL CALL

 

Members Present:                                           Members Absent:

 

David Johnson, Chairman                               Suzanne Wargo, Secretary                 

Laurence ConsiglioãVice-Chairman            James Naum

John Rice                                                        Joseph Adiletta          

Merc Robbins                                                                        

Jody Houghton                                  

Fred Wojick

William Witkowski                            

Robert Bentley

 

 

Also present:

 

Vikas Nagardeoleker, Fletcher Thompson, Project Architectãarrived at 6:38 p.m. Steven Kononchik, Gilbaneãarrived at 6:36 p.m.

Michael Martin, Financial Director of the Town of Thompson

Bill Birch, Director of Facilities

David Deforest

 

III.           CITIZENS COMMENTS

 

None.

 

IV.           APPROVAL OF MINUTES

 

Motion by Robert Bentley, seconded by Merc Robbins to approve the minutes from the June 5, 2006 Building Committee Meeting. PassedãUnanimous.

 

Motion by Merc Robbins, seconded by William Witkowski to approve the notes from the June 28, 2006 Building Committee Meeting. PassedãUnanimous. Robert Bentley and Laurence Consiglio abstained.

 

V.             REPORT OF THE FINANCIAL DIRECTORãMICHAEL MARTIN

 

Michael Martin presented the report of the Financial Director.

 

VI.           PAYMENT OF BILLS

 

The statement for secretarial services was provided to the Board for is information.

 

Motion by Laurence Consiglio, seconded by Robert Bentley to approve payment of invoice dated June 29, 2006 from Gilbane in the amount of $6,250.00. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Motion by Fred Wojick, seconded by William Witkowski to approve payment of Invoice #1711856 dated June 22, 2006 from US Bank in the amount of $500.00. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Motion by Laurence Consiglio, seconded by Merc Robbins to approve payment of invoice dated July 11, 2006 from Webster Bank in the amount of $1,500.00. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Motion by John Rice, seconded by Jody Houghton to approve payment of Invoice #33381534 dated July 13, 2006 from Day, Berry & Howard, LLP in the amount of $14,469.52. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Motion by Fred Wojick, seconded by Robert Bentley to approve payment of Invoice #0011128 dated July 28, 2006 from Fletcher Thompson in the amount of $34,947.50. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Motion by John Rice, seconded by Laurence Consiglio to approve payment of Invoice #0011144 dated August 1, 2006 from Fletcher Thompson in the amount of $14,417.98. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

Michael Martin left the meeting at 6:45 p.m.

 

VII.         REPORT OF THE ARCHITECT

 

Vikas Nagardeoleker presented the report of the architect. The changes made to the project drawings as required by the BSF were reviewed and discussed. Fred Wojick asked how these changes will impact the budget. It was noted the additional handrails and ducting will require additional costs but the project does have a contingency set aside for such items.

 

Vikas noted the threshold review by the structural engineer is in process and the results should be received shortly.

 

The playground design committee has been meeting and working on the final plan.

 

Fletcher Thompson has provided the final drawings to Gilbane and they are working on the bid documents.

VIII.       REPORT OF THE CONSTRUCTION MANAGER

 

Steve Kononchik reported Gilbane has received the final drawings and is working on estimates for the next meeting.

           

            Steve recommended David DeForest to serve as Project Manager.

 

Motion by Fred Wojick, seconded by Robert Bentley to appoint David DeForest as Project Manager. A roll call vote was taken. All members voted yes. PassedãUnanimous.

 

John Rice asked how often the Project Manager needs to interact with the State. Steve Kononchik responded the Project Manager has very little contact with the State.

 

David DeForest noted he will begin the process for finding an area to set up the on site trailer.       The purchasing ≥war room≤ will be set up in Glastonbury.

           

Steve discussed the bid schedule and noted September 5, 2006 is the projected date for the start of bidding. Advertisements for firms to handle reprographics, material testing and survey will be placed and Gilbane will come to the Committee with recommendations.

 

Steve reported the Abatement Scope review and Contract award will be ready for the sub committee to review on August 17.

 

Future Meetings:

 

            Thursday, August 17, 1:00 p.m. Subcommittee

            Monday, August 21, 6:30 p.m. Committee (to be held at the Thompson

Library)

                        Thursday, October 5, 6:30 p.m. Committee

                        Thursday, October 12, 1:00 Subcommittee

                        Monday, October 16, 6:30 Committee

           

Steve distributed the project schedule. The start of construction is anticipated to begin on October 16, 2006.

 

Jody Houghton asked about fire drills during times when temporary egress is required due to the project. David DeForest will work with Dr. Jolin to conduct fire drills as needed.

 

Jody Houghton asked how the Project Manager will keep the contractors on task. It was noted the contractors can be penalized according to their contracts if they do not keep on schedule. The Project Manager will conduct meetings and reminders on weekly and daily basis. Steve Kononchik noted teamwork will be emphasized to ensure the project continues on schedule. Laurence Consiglio suggested any problems identified be dealt with and adjustments made immediately.

 

John Rice asked about the schedule and if there is room for revision should the project fall behind. Gilbane will adjust the move in dates if necessary if more time is needed.

 

           

IX.           REPORT OF THE BUILDING SUB-COMMITTEE

 

 

X.             COMMUNICATIONS

 

Connecticut Department of Education ≠ Grant Commitment Notification was provided for the Committee for its review.

 

XI.           CHANGE ORDERS

 

None.

 

XII.         OTHER BUSINESS

 

Laurence Consiglio asked about the identification process for contractors. A uniform badge for all contractors was suggested and discussed. A background check for all contractors was also discussed. Gilbane will research these issues and report back to the Committee.

XIII. PUBLIC COMMENT

None.

 

XIV.       ADJOURNMENT

 

Motion by Laurence Consiglio, seconded by Robert Bentley to adjourn. PassedãUnanimous.

 

There being no more business to come before the committee the meeting was adjourned at 8:05 p.m.

 

Respectfully submitted,

 

Roberta Baublitz

Recording Secretary