THOMPSON SCHOOL BUILDING COMMITTEE

Monday, February 6, 2006

Thompson Middle School Media Center

Minutes

I. CALL TO ORDER

Chairman David Johnson called the meeting to order at 6:35 p.m.

II. ROLL CALL

Members Present: Members Absent:

David Johnson, Chairman Jody Houghton

Laurence Consiglio, Vice-Chairman

Suzanne Wargo, Secretary

Merc Robbins

James Naum

Fred Wojick

Robert Bentley‹arrived at 6:40 p.m.

John Rice

Joseph Adiletta

William Witkowski

Also present:

Michael Martin, Thompson Financial Director

Vikas Nagardeoleker, Fletcher Thompson, Project Architect

Jo Cohen, Fletcher Thompson

Steven Kononchik, Gilbane

Dr. Michael Jolin, Superintendent of Schools

Bill Birch, Director of Facilities

Also present was a member of the press.

III. CITIZENS COMMENTS

None.

IV. APPROVAL OF MINUTES

Motion by Joseph Adiletta, seconded by James Naum to approve the minutes of the January 17, 2006 meeting. Discussion was held. John Rice noted in Section VII. Report of the Architect, in the second paragraph, second sentence the words ³on the water tank² should be deleted. In addition, Laurence Consiglio asked that his concern about the location of the computer lab and middle school tech ed space be noted. Therefore, in Section VIII. Report of the Construction Manager, a paragraph will be inserted at the end stating ³Laurence Consiglio expressed concern relative to the location of the tech-ed room and adjacent computer area². Passed-Unanimous.

V. REPORT OF FINANCIAL DIRECTOR‹MICHAEL MARTIN

Michael Martin presented the current financial report. It was noted this report includes the $5,000.00 to purchase the land from Crystal Water. David Johnson noted the transfer of land was approved by the Town and Attorney St. Onge will be conducting the informal closing soon, hopefully by the next meeting.

VI. PAYMENT OF BILLS

The statement for secretarial services was provided to the Board for its information.

Purchase Order No. 16530 was provided to the Board for its information. This expenditure was approved on October 17, 2005.

Motion by Suzanne Wargo, seconded by Laurence Consiglio to approve Invoice No. 10552 (Phase 5, Design Development Phase) from Fletcher Thompson dated January 31, 2006 in the amount of $58,489.06. A roll call vote was taken. All members voted yes. Passed‹Unanimous.

Motion by Fred Wojick, seconded by John Rice to approve payment of Invoice No. 10553 (Phase 6, Construction Documents) from Fletcher Thompson dated January 31, 2006 in the amount of $213,837.40. A roll call vote was taken. All members voted yes. Passed‹Unanimous.

VII. REPORT OF ARCHITECT

Vikas Nagardeoleker presented the report for Fletcher Thompson.

The land transfer with Crystal Water is closer to being resolved.

Fletcher Thompson is waiting for Crystal Water to make a decision on the design.

Jo Cohen presented information on the lower level storage area. Two options were prepared by the landscape architect to address the water drainage issue. After review, Gilbane recommended Option B as the less expensive way to solve this problem. The two options provide for basically the same end result with Option B being less costly.

Motion made by Dr. Adiletta, seconded by Robert Bentley to choose Option B as presented to remedy the drainage problem with respect to the lower level storage renovations. Passed‹Unanimous.

Jo Cohen noted this project will not be submitted for State review as it will result in less reimbursement and it will add square footage to the project and also require conforming it to current handicapped codes.

It was also noted the land acquisition will not be submitted for reimbursement either due to the complexity with how the State figures reimbursement rates for land acquisitions. It was determined that the process if very lengthy and time consuming the amount of reimbursement will not make the extra effort worth it.

Electrical pole relocation and removal was discussed. Steven Kononchik from Gilbane stated only one pole will be relocated. This pole is at the top right hand corner of Thatcher Road.

Jo Cohen stated the survey final completion has been delayed on the surveyor¹s end thus causing problems in the scheduling of the entire project. Jo Cohen reviewed the original schedule, which was developed based on the survey being completed on time in early June. The survey, however, was not completed until August due to delay by the surveyor. Fletcher Thompson tried to make up for this delay and pushed hard to get the PCT ready by February 21, 2006 which would then allow a bid in late spring and construction to being in the summer of 2006. After review by Fletcher Thompson it was decided they would not be ready for February but would try for March, however, the State is booked for March and the next available date is April 25, 2006. The abatement package will be submitted for review to the State on February 21, 2006. Several options were reviewed by Fletcher Thompson such as breaking up the project and presenting only part of the project on February 21, 2006 and part at a later date. After review with Gilbane it was the consensus that breaking up the project was not the best way to proceed from a financial aspect.

Steve Kononchik from Gilbane presented an updated timeline of the entire project using the new PCT date of April 25, 2006. Discussion was held. This new scheduled would allow for bidding in the Fall.

Motion by James Naum, seconded by John Rice to approve the revised scheduled as presented. A roll call vote was taken. All members voted yes. Passed‹Unanimous.

Dr. Adiletta asked for clarification as to why the survey was late. Vikas Nagardeoleker stated the surveyor decided to go with aerial plans and those plans were ordered from a sub contractor. The sub contractor did not provide the aerial plans in a timely manner causing the delay by CME.

Fred Wojick left the meeting at 7:30 p.m.

John Rice indicated he hoped Fletcher Thompson would stay on top of their staff to insure the new schedule is adhered to.

Robert Bentley asked if there is anything else that could cause delays. Vikas stated there is a cushion built in for State Review but beyond that there is no way to tell what could happen to further delay the project. If something occurs Fletcher Thompson and Gilbane will make the committee aware of it as soon as possible.

Steven Kononchik stated he is very comfortable with the new time frames proposed.

Jo Cohen reported on a recent meeting with the three principals and Jennifer Fluery. The Tech-Ed/Computer lab in the Middle School was discussed with TJ and he is pleased with this set up. More computer drops are being contemplated to be added to throughout the Middle School. Steve Mitchell requested gas service to the science labs be reinstalled. Telephone upgrades were also requested.

Therefore, 3 alternates will be added to the project:

1. Repair/replace gas service to the science labs in the High School.

2. Choose 1 classroom in the Middle School to provide drops for additional computers

3. Telephone upgrades

Larry Consiglio asked about the overall phone system. Bill Birch responded it is at capacity with one more exterior phone line available. It was noted by Jo Cohen that at the beginning stages of the project the phone system was reviewed and identified to be found adequate by those interviewed by the sub committee.

Robert Bentley asked about intercom issues and safety with classroom to classroom communications. Jo Cohen stated she will look into this and get clarification on exactly what is included in the project.

Larry Consiglio asked how much it would cost to provide the gas service in the high school science labs. Bill Birch estimates $10,000.00 or more depending on what is needed and ultimately installed. Discussion was held. It was noted although the gas was turned off at the source students were opening valves in the classrooms allowing air to get into the lines and damaging the lines and controls. Dr. Adiletta suggested some sort of safety device be installed to prevent this from happening once the new system is in place. John Rice expressed concern that this was not requested at the beginning of the project. Jo Cohen stated this would not be reimbursable as part of the project because it is a maintenance issue.

Laurence Consiglio asked about renovations to the Family and Consumer Science room. Jo Cohen stated this is probably not a good idea as part of the project as it is not reimbursable and once a room is touched the handicapped code must be complied with, which is costly.

VIII. REPORT OF CONSTRUCTION MANAGER

Steven Konochik from Gilbane distributed a draft from Smith & Wessell regarding asbestos abatement. The cost and time frame for the abatement was discussed. Discussion was held on whether or not to have Smith & Wessell complete a study on asbestos for the entire facility, separating their findings by areas next to areas that are already scheduled for abatement and areas not near any anticipated abatement.

Motion by Dr. Adiletta, seconded by Robert Bentley to authorize Gilbane to contract for $2,400.00 with Smith & Wessell to develop plans for complete asbestos abatement. A roll call vote was taken‹all members voted yes. Passed‹Unanimous.

Laurence Consiglio expressed concern over several construction costs as follows:

1. Acoustical roof decking in the auditorium.

2. Kiln exhaust hoods at $3,000.00 each.

3. Roof top AC unit‹gas/electric. (We don¹t have gas in the building and it would be expensive to utilize gas)

4. Two kitchen exhaust hoods.

5. Emergency generator‹is this included in the construction costs?

Steve Kononchik will check on all of these concerns and report back to the Committee.

IX. REPORT OF THE BUILDING SUB COMMITTEE

X. COMMUNICATIONS

The following communications were provided in the Board¹s packet for their review:

Letter from J&D Civil Engineers dated January 23, 2006 to Crystal Water.

Memorandum of meeting dated January 6, 2006 with J&D Civil Engineers and Crystal Water.

XI. CHANGE ORDERS

No change orders are needed at this time.

XII. OTHER BUSINESS

It was noted that the certification of completion for the Tank Removal Project will be submitted to the State and the reimbursement process will begin.

The next Building Committee meeting will be Monday, March 6, 2006 at 6:30 p.m.

Robert Bentley asked about the computer lab adjacent to the Tech-Ed room in the Middle School. Dave Johnson stated TJ Salutari and Paul (tech-ed Teacher) are satisfied with the plan as designed. Most all new tech-ed classrooms are set up in this way. It was noted although the computer side is not specifically a computer lab it can be used by other students when the classroom is vacant during planning time, etc.

XIII. PUBLIC COMMENT

None.

XIV. ADJOURNMENT

Motion by Dr. Adiletta, seconded by John Rice adjourn. Passed‹Unanimous.

There being no further business to come before the Committee, the meeting was adjourned at 8:29 p.m.

Respectfully submitted,

Roberta Baublitz

Recording Secretary