THOMPSON SCHOOL BUILDING COMMITTEE

Tuesday, January 17, 2006

Thompson Middle School Media Center


REVISED
Minutes

I.               CALL TO ORDER

 

Chairman David Johnson called the meeting to order at 6:45 p.m.

 

II.             ROLL CALL

 

Members Present:                               Members Absent:

 

David Johnson, Chairman                   William Witkowski

Laurence Consiglio, Vice-Chairman    Jody Houghton

Suzanne Wargo, Secretary                  Joseph Adiletta

Merc Robbins

James Naum

Fred Wojick

Robert Bentley

John Rice

 

Also present:

 

Michael Martin, Thompson Financial Director

Vikas Nagardeoleker, Fletcher Thompson, Project Architect

Jo Cohen, Fletcher Thompson

Steven Kononchik, Gilbane

Peter Adamovich, Gilbane

Dr. Michael Jolin, Superintendent of Schools ­arrived at 6:55 p.m.

Bill Birch, Director of Facilities

 

III.           CITIZENS COMMENTS

 

None.

 

IV.           APPROVAL OF MINUTES

 

Motion by James Naum, seconded by Merc Robbins to approve the minutes of the November 21, 2005 meeting.  Passed-Unanimous.  

 

V.             REPORT OF FINANCIAL DIRECTOR‹MICHAEL MARTIN

 

Michael Martin presented the current financial report.

 

VI.           PAYMENT OF BILLS

 

The statement for secretarial services was provided to the Board for its information.

 

Motion by Laurence Consiglio, seconded by Robert Bentley to approve invoice dated December 1, 2005 from Gilbane in the amount of $12,500.00.   A roll call vote was taken.  All members voted yes.  Passed‹Unanimous.   

 

Motion by Fred Wojick, seconded by Suzanne Wargo to approve payment of invoice dated December 30, 2005 from Gilbane in the amount of $6,250.00.  A roll call vote was taken.  All members voted yes.  Passed‹Unanimous.

 

Motion by Merc Robbins, seconded by John Rice to approve Invoice No. 224432 in the amount of $281.25 to St. Onge & Brouillard.  A roll call vote was taken.  All members voted yes.  Passed‹Unanimous.

 

Motion by Fred Wojick, seconded by Laurence Consiglio to approve Invoice No. 24649 in the amount of $175.00 to St. Onge & Brouillard.  A roll call vote was taken.  All members voted yes.  Passed‹Unanimous.

 

Dr. Jolin arrived at 6:55 p.m.

 

VII.      REPORT OF ARCHITECT

 

Vikas Nagardeoleker presented the report for Fletcher Thompson.

 

The land transfer with Crystal Water will be voted on at Town Meeting on  January 30, 2006.   Fletcher Thompson is working with Connecticut Water to determine the final design.  Two designs have been developed and a choice will be made shortly. 

 

Inland Wetlands approval has been received.  

 

The roof pitch waiver letter has been received from the State. 

 

The Middle School locker room shower drain has been opened and no collapsed pipes were discovered.  A blockage was removed and the drain is now in operation. 

 

Discussion was held at the last subcommittee meeting regarding the emergency shelter and word that Brooklyn received a grant to install their emergency generator.  Dr. Jolin stated he called the Superintendent of the Brooklyn Schools and was told Brooklyn did not receive a grant for the generator and it was actually funded through their capital budget.     

 

Vikas reviewed recent refinements to the design including those in the renovated spaces and auditorium.  

 

Access to the lower level storage area was discussed.  It has been determined that it will not be very expensive to reconfigure this area to make it easier to receive items and move them throughout the buildings without having to lift those items.  This is a safety issue and the expense will be minimal compared to claims by staff who have been injured carrying heavy boxes and supplies. 

 

Jo Cohen reported that all new spaces in the project will comply with ADA.  In the unrenovated areas, one space per program must be handicapped accessible.  Hardware on doors could be changed to accomplish this compliance.  Individual classes could change rooms if needed to accommodate a handicapped student or teacher.    

 

Peter Adamovich suggested pricing handicapped compliance issues separately to allow for a more detailed review of the impact on the project. 

 

The next Subcommittee meeting is scheduled for February 2, 2006.  The next Building Committee meeting is scheduled for February 6, 2006.  The PCT date is February 21, 2006.  In addition, Fletcher Thompson will present the project to the Board of Education at its February 13, 2006 meeting so that the Board can take action on and sign off on the EDO46. 

 

VIII.       REPORT OF CONSTRUCTION MANAGER

 

Steven Konochik from Gilbane distributed a letter from Smith & Wessel Associates, Inc. dated January 11, 2006 which was a summary of the asbestos inspection to date. 

 

Peter Adamovich presented the DD Estimate.  Currently the project is $56,717.00 over budget.   The different contingencies built in to the estimate and how and when they are used was discussed.

 

Peter Adamovich presented a list of Project Alternates for purposes of discussion. 

 

The Thatcher Road improvements were deleted from the list after discussion.  It was noted there is not enough land available in this area to accomplish any improvements.

 

Track repairs, paving of over flow parking area, new replacement stairs at the west entry and irrigation on the playing fields will be left on the alternate list.  It was noted that the cost to irrigate each field should be listed separately in the event the committee is unable to irrigate all fields but may be able to irrigate one or two. 

 

The press box was removed from the list.

 

After discussion, it was decided that providing new seating for the multi purpose room would stay on the list however, technology upgrades to the multi purpose room will be deleted. 

 

Additional Abatement VAT outside of renovations scope of work will remain on the list. 

 

Additions of removing office, partition and tile floor in the band room to open this space up for a practice area and relocating the circulation desk in the Middle School Media Center were made to the list.

 

A standard roof deck instead of an acoustical roof deck will be installed in the multi purpose room. 

 

Upgrades to the food service equipment were deleted from the list. 

 

The lower level storage service lift modifications will be included in the base bid.  The impact of the project as to square footage regarding this modification was discussed. 

 

The heat recovery system will be deleted since this issue has already been addressed. 

 

Handicapped modifications will stay on the list. 

 

Laurence Consiglio suggested adding ceiling upgrades and lighting upgrades in the hallways.  Discussion was held regarding the cost of this type of project.  After discussion it was decided that ceiling tiles only would be considered for replacement and not lighting. 

 

Robert Bentley noted that the track repairs may have to include an additional estimate for track replacement due to the current state of the track. 

    

Laurence Consiglio expressed concern relative to the location of the tech-ed room and adjacent computer area.

 

IX.           REPORT OF THE BUILDING SUB COMMITTEE

 

 

X.             COMMUNICATIONS

 

The following communications were provided in the Board¹s packet for their review:

 

December 16, 2005 email from Gilbane to David Johnson and from David Johnson to Michael Martin authorizing the release of the payment to GZA for the UST removal work.    This payment was authorized by the Committee pending approval from Gilbane of the invoice. 

 

December 29, 2005 letter from William H. St. Onge regarding the Crystal Water land transfer.   It was noted that the Board of Selectman are setting a Town Meeting date for acceptance of this transfer tonight.   

 

Letter from Colette Trailor to Betty Sternberg, Commissioner of Education dated November 22, 2005 requesting a waiver of the roof pitch.

 

Public Hearing Notice regarding proposed subdivision.

 

Gilbane e-mail dated January 11, 2006 regarding the roof being checked for asbestos.

 

 

XI.           CHANGE ORDERS

 

No change orders are needed at this time.

 

XII.         OTHER BUSINESS

 

John Rice asked about the plastic chairs for the auditorium.  It was noted that although the chairs have a plastic frame they will be upholstered.

 

John Rice asked about the letter regarding traffic.  Vikas responded that Fletcher Thompson is requesting a certificate from the State Traffic Commission since the entrance/exit to land has never been approved by the State.

 

The next Building Committee meeting will be Monday, February 6, 2006 at 6:30 p.m.

 

XIII.        PUBLIC COMMENT

 

None.

 

XIV.       ADJOURNMENT

 

Motion by John Rice, seconded by Jim Naum to adjourn.  Passed‹Unanimous.

 

There being no further business to come before the Committee, the meeting was adjourned at 8:12 p.m.

 

Respectfully submitted,

 

Roberta Baublitz

Recording Secretary