THOMPSON SCHOOL BUILDING COMMITTEE

Wednesday, June 28, 2006

Thompson Middle School Media Center

 

Minutes

 

 

I.               CALL TO ORDER

 

There was no quorum for this meeting. The informal meeting began at 6:45 p.m.

 

II.             ROLL CALL

 

Members Present:                               Members Absent:

 

David Johnson, Chairman                   Laurence ConsiglioãVice-Chairman

John Rice                                            Suzanne Wargo, Secretary                 

Merc Robbins                                     James Naum                                       

Jody Houghton                                   Fred Wojick

William Witkowski                             Robert Bentley

Joseph Adiletta

 

Also present:

 

Vikas Nagardeoleker, Fletcher Thompson, Project Architect

Steven Kononchik, Gilbane

Michael Martin, Financial Director of the Town of Thompson

Bill Birch, Director of Facilities

 

III.           CITIZENS COMMENTS

 

None.

 

IV.           APPROVAL OF MINUTES

 

Due to a lack of quorum, action on the minutes will be tabled until the next meeting.

 

V.             REPORT OF THE FINANCIAL DIRECTORãMICHAEL MARTIN

 

Michael Martin presented the report of the Financial Director.

 

Money was borrowed recently at an interest rate of 3.6%. This will be paid off in March, 2007. Reimbursement from the State for the oil tank project was received.

 

VI.           PAYMENT OF BILLS

 

The statement for secretarial services was provided to the Board for is information.

 

VII.         REPORT OF THE ARCHITECT

 

Vikas Nagardeoleker presented the report of the architect.

 

The Bureau of School Facilities accepted the documents on April 25, 2006. Comments were received Monday, June 26 and will be discussed later in the Architectπs report.

 

The State Traffic Commission certificate was provided to the Board. The original is filed in the Town Clerkπs Office.

 

Department of Environmental Protection has issued the General Discharge Permit.

 

Life Cycle Cost Analysis has been completed.

 

Vikas discussed the response from Michael Horton Associates, Inc. regarding the threshold review. The lump sum cost for the structural review is $10,000.00. Michael Horton Associates, Inc. has added wording to their proposal which clarifies what is included in the initial lump sum cost and the $120.00 per hour additional fee to review revised documents.

 

The Committee has met on the Playground Design and they are aware of the $30,000.00 budget and have revised the priority list. Fletcher Thompson will provide two scenarios that will meet the Committeeπs needs and the Committee will chose the design for the playground.

 

Vikas reviewed the BSF comments one by one. He noted the comments are not uncommon and are easy to address. Fletcher Thompson will come up with a course of action for each comment and then respond by letter to the State. In addition, the drawings will be adjusted and once that is completed a meeting with the State will be scheduled and final approval will be obtained. This approval must be obtained before the project can go to bid.

 

 

VIII.       REPORT OF THE CONSTRUCTION MANAGER

 

Steve Kononchik reported on the bids for the abatement of asbestos. Three bids were received. The bids were distributed to the Committee for their review. The bids have been separated by areas that have to be done during the construction and the other area is window removal. Gilbane recommends accepting the bid of Abide to conduct the abatement of asbestos. The next step is to call Abide and set up a meeting to review the entire project. There is also an alternate figure to do all the abatement work if there is money left.

Steve reported that although it is still early the project schedule is on track. The internal kick off at Gilbane to start working full time on the bid packages is scheduled to begin July 11. The bids are scheduled to go out September 4.

 

John Rice asked about Steveπs past experience with the BST comments. Steve responded he is not surprised with the comments.

 

Steve Kononchik noted Gilbane worked on a similar recent project in Groton and the bids came in just a little over the budget.

 

IX.           REPORT OF THE BUILDING SUB-COMMITTEE

 

 

X.             COMMUNICATIONS

 

None.

 

XI.           CHANGE ORDERS

 

None.

 

XII.         OTHER BUSINESS

 

The Sub Committee of the Building Committee will meet on August 3 and 17, 2006 at 1:00 p.m.

 

The Building Committee will meet on August 21, 2006 at 6:30 p.m.

 

If needed a special meeting will be held on Monday, August 7, 2006 at 6:30 p.m.

 

XIII. PUBLIC COMMENT

None.

 

XIV.       ADJOURNMENT

 

The meeting ended at 7:40 p.m.

 

Respectfully submitted,

 

Roberta Baublitz

Recording Secretary