THOMPSON SCHOOL BUILDING COMMITTEE

Monday, June 5, 2006

Thompson Middle School Media Center

Minutes

I. CALL TO ORDER

Chairman David Johnson called the meeting to order at 6:32 p.m.

II. ROLL CALL

Members Present: Members Absent:

David Johnson, Chairman

Laurence Consiglio, Vice-Chairman

Suzanne Wargo, Secretary

Merc Robbins

Jody Houghton

Robert Bentleyãarrived at 7:10 p.m.

John Rice

William Witkowski

James Naumãarrived at 6:37 p.m.ãleft at 7:58 p.m.

Fred Wojickãleft at 7:58 p.m.

Joseph Adiletta

Also present:

Vikas Nagardeoleker, Fletcher Thompson, Project Architect

Steven Kononchik, Gilbane

Michael Martin, Financial Director of the Town of Thompson

Dr. Michael Jolin, Superintendent of Schools

Bill Birch, Director of Facilities

Carol Shea, Fletcher Thompson

Tim Cohen, Fletcher Thompson

Peter Adamovich, Gilbane

III. CITIZENS COMMENTS

None.

IV. APPROVAL OF MINUTES

Motion by Merc Robbins, seconded by Fred Wojick to approve the minutes of the April 17, 2006 meeting. PassedãLaurence Consiglio abstained.

V. REPORT OF THE FINANCIAL DIRECTORãMICHAEL MARTIN

Michael Martin presented the report of the Financial Director.

4.5 million dollars will be borrowed Wednesday to cover what has already been spent. This will cover the project to March 2007 when we will have the full bond issue. The amount borrowed is based on the projected reimbursement of 61% by the State.

VI. PAYMENT OF BILLS

The statement for secretarial services was provided to the Board for is information.

Motion by John Rice, seconded by Suzanne Wargo to approve payment of Invoice #10813 from Fletcher Thompson dated April 30, 2006 in the amount of $110,057.45. A roll call vote was taken. All members voted yes. PassedãUnanimous.

VII. REPORT OF THE ARCHITECT

Vikas Nagardeoleker presented the report of the architect.

The Bureau of School Facilities accepted the documents on April 25, 2006. June 15, 2006 is the target date for completion of the review. Once the documents are through the State there is a two week period within which any questions or concerns can be addressed. Once that process is completed, the State signs off that all requirements have been met and the project can then go to bid.

The State Traffic Commission permit paperwork has been recorded with the Town Clerk and once it is microfilmed the recorded document will be sent back to the STC and they will issue the official certificate.

Department of Environmental Protection issues have been addressed and a permit is in place.

Life Cycle Cost Analysis is currently being reviewed.

The modification request to utilize child height handicapped accessible toilets has been approved.

Exterior signage will be coordinated with the Town. The signage will announce the entrance of the schools in 500 feet. The Building Committee will purchase and develop the signs and Public Works will install them.

John Rice asked why the Town Hall was included in the Report of Findings from the Traffic Investigation Report thus adding additional square footage. Vikas responded that is the way the DOT reported on this matter because it is contiguous land. Laurence Consiglio asked if it would effect reimbursement. Vikas responded it will not effect reimbursement.

The estimate review was postponed to allow Gilbane and Fletcher Thompson to review and fine tune the estimate.

Peter Adamovich presented the first estimate, before it was revised, which was $3,667,217 over budget. Many different reasons for the increase were researched. CD Estimate Cost Reductions were presented and explained. All items were reviewed to determine if they were required for the project. After revisions, the revised CD Estimate is now $55,455 over budget. This amount will continue to be fine tuned.

Robert Bentley arrived at 7:10 p.m.

Jody Houghton asked about the stage light dimmer system reduction and how that will impact the auditorium. Tim Cohen noted the original dimming system was too elaborate and not typically used in high schools. It was reduced to a more practical system.

Laurence Consiglio asked about the elimination of the Stage Equipment UPS System. It was noted this back up system provides for keeping the computer on for programming the theatrical lighting and not the lighting itself.

Laurence Consiglio asked about the drywall partitions and who will identify which walls will be affected and which walls will not be to full height. His concern is of noise levels in classrooms. Vikas noted the partitions have been identified by Fletcher Thompson and are dictated by code.

Laurence Consiglio asked what area of roofing was being discussed for replacement. Bill Birch responded it was the roof opposite the Middle School music room over the ramp. When placing the bids Gilbane will ask for this area to be included but the work does not have to be done depending on the cost and the desire of the Committee. John Rice noted there is nothing wrong with the roof but it was discussed that if other areas of roof were being fixed it might be cost effective to replace this area as well. This area was not a part of the original design.

John Rice asked what the alternatives were for the students if there was no canopy between the buildings. The students would be able to walk through the building in order to stay out of bad weather.

Laurence Consiglio asked about reducing the ceiling soffitts and what would it be replaced with. Vikas responded it would be replaced with acoustical tile instead of drywall.

Motion by James Naum, seconded by Fred Wojick to accept the add alternates of the roof and walkway canopy. A roll call vote was takenãall members voted yes. PassedãUnanimous.

Laurence Consiglio asked if the drywall partitions above the ceiling framing are going to the under side of slab. Vikas stated the drywall partitions would be going to the under side of the slab.

Vikas reviewed the playground design progress. There is a $30,000 budget for equipment and the Playground Committee has compiled a wish list of over $90,000.00 in equipment. Fletcher Thompson will continue to work with the Playground Committee to select appropriate equipment. Laurence Consiglio asked about the current playscape equipment. This equipment will remain where it is currently located.

Vikas discussed the third party threshold review proposals which were submitted by structural engineers. Fletcher Thompson recommends Michael Horton Associates, Inc. Fletcher Thompson has worked with them before with good results. John Rice expressed concern over the $120.00 per hour fee for further reviewing draws and specifications after their initial review is completed. Discussion was held. Vikas will ask for clarification on the $120.00 per hour fee for reviewing revised drawings.

Motion by John Rice, seconded by Robert Bentley to hire Michael Horton Associates, Inc. to conduct the third party threshold structural review for $10,000.00 with any additional work not to exceed 10%. A roll call vote was takenãall members voted yes. Passed-Unanimous.

Carol Shea from Fletcher Thompson presented the interior design work for the project.

Robert Bentley expressed concern over the painted concrete under the chairs in the auditorium. His concern was durability and ease of maintenance.

James Naum and Fred Wojick left at 7:58 p.m.

Mike Martin left at 8:00 p.m.

The consensus of the committee was the selection of interior design was well done.

Vikas reported regarding the DPUC Grant incentives. Two options have been discussed with the engineers. One is to leave the generator as is and grant money would be paid on actual load reductions. The other option would be to increase the generator size and utilize the generators every day during the week from noon to 8:00 p.m. Larry Consiglio asked about the dollar amount associated with changing the size of the generator. The cost analysis for this will be developed and reported back to the Committee. The consensus of the group was option one would be the best way to handle this but the Committee will discuss it further and make a decision at a later date.

VIII. REPORT OF THE CONSTRUCTION MANAGER

Steve Kononchik reported on the abatement progress. Pre-bid meeting with potential bidders will be held June 13. The bids are due June 21 with 5 or 6 bids anticipated.

Bid packages will be on the State approved documents and will go out September 4, 2006.

IX. REPORT OF THE BUILDING SUB-COMMITTEE

X. COMMUNICATIONS

The following communications were provided in the Boardπs packet for their review:

May 4, 1006 letter from the State of Connecticut Department of Environmental Protection to Dr. Jolin regarding receipt of application package.

May 4, 2006 letter from William St. Onge to A. David Babbitt, First Selectman of Thompson regarding the Connecticut Water Easement.

XI. CHANGE ORDERS

None.

XII. OTHER BUSINESS

The next Sub Committee Meeting will be held on June 22, 2006 at 1:00 p.m.

The next Building Committee meeting will be June 28, 2006 at 6:30 p.m.

There will be no meetings in July.

The Sub Committee of the Building Committee will meet on August 17, 2006.

The Building Committee will meet on August 21, 2006 at 6:30 p.m.

Motion by John Rice, seconded by Jody Houghton to accept the interior finishes as presented. PassedãUnanimous.

XIII. PUBLIC COMMENT

None.

XIV. ADJOURNMENT

Motion by John Rice, seconded by Robert Bentley to adjourn the meeting. PassedãUnanimous.

There being no further business to come before the Committee, the meeting was adjourned at 9:01 p.m.

Respectfully submitted,

Roberta Baublitz

Recording Secretary