THOMPSON SCHOOL BUILDING COMMITTEE

Monday, March 6, 2006

Thompson Middle School Media Center

Minutes

I. CALL TO ORDER

Chairman David Johnson called the meeting to order at 6:33 p.m.

II. ROLL CALL

Members Present: Members Absent:

David Johnson, Chairman James Naum

Laurence Consiglio, Vice-Chairman

Suzanne Wargo, Secretary

Merc Robbins

Jody Houghton

Fred Wojick

Robert Bentley

John Rice

Joseph Adiletta

William Witkowski

Also present:

Vikas Nagardeoleker, Fletcher Thompson, Project Architect

Jo Cohen, Fletcher Thompson

Steven Kononchik, Gilbane

Dr. Michael Jolin, Superintendent of Schools

Bill Birch, Director of Facilities

III. CITIZENS COMMENTS

None.

IV. APPROVAL OF MINUTES

Motion by William Witkowski, seconded by Robert Bentley to approve the minutes of the February 6, 2006 meeting. Passed-Unanimous.

The revised minutes from the January 17, 2006 meeting were provided to the Committee for their information.

V. REPORT OF FINANCIAL DIRECTOR‹MICHAEL MARTIN

David Johnson presented the report of the Financial Director.

VI. PAYMENT OF BILLS

The statement for secretarial services was provided to the Board for its information.

Motion by John Rice, seconded by Merc Robbins to approve payment of the invoice from Gilbane dated February 3, 2006 in the amount of $6,250.00. A roll call vote was taken. All members voted yes. Passed‹Unanimous.

Motion by Laurence Consiglio, seconded by Fred Wojick to approve payment of the invoice from Gilbane dated March 2, 2006 in the amount of $6,250.00. A roll call vote was taken. All members voted yes. Passed‹Unanimous.

Motion by Fred Wojick, seconded by Suzanne Wargo to approve Invoice No. 0010643 dated February 27, 2006 from Fletcher Thompson in the amount of $211,621.69. A roll call vote was taken. All members voted yes. Passed‹Unanimous.

It was noted David Johnson approved the expenditure of up to $1,200.00 to Fletcher Thompson to take a roof cut for analysis purposes. The final invoice has not been received yet but is anticipated to be less than $600.00.

VII. REPORT OF ARCHITECT

Vikas Nagardeoleker presented the report for Fletcher Thompson.

The proposed design of new piping up to the water tank has been verbally agreed to with Crystal Water but nothing has been put in writing as of yet. It was noted the pipe will be reimbursable up to the property line. The pipe that extends beyond the property line will not be reimbursed.

The asbestos abatement documents went to the State and minor adjustments were requested. The revised documents will be resubmitted to the State and a two week turnaround time is contemplated. No financial impact will result from the revisions.

Fletcher Thompson is adjusting parts of the projects to conform with handicapped access requirements. Casework needs to be changed which was not anticipated. In addition, some small toilets will be turned into closets. Jody Houghton asked about the financial impact of these change. Jo Cohen responded there will be a small financial impact but nothing major.

Fletcher Thompson received some additional information regarding the survey. The landscape architect continues to work on this. The aerial survey was not sufficient for what Fletcher Thompson needed so a field survey was completed and the final certified document has not been received yet.

The Department of Transportation application was discussed. Jo Cohen explained the issue is drainage from the site. The project has reduced its impact on drainage so this is not the responsibility of the project but confirmation of this from the Department of Transportation has not been received yet.

Vikas distributed a packet regarding placement of phones, technology, security and emergency lighting. Placement of security cameras and motion detectors was presented and discussed. The cameras will be tied back to a central system with TV monitors. Placement of emergency lighting and areas covered by the generators was presented. Discussion was held regarding the emergency lighting. The Subcommittee has asked Fletcher Thompson to determine the feasilbity of adding emergency lighting from the older school buildings to the generator. If these areas were added, the generator would need an upgrade which would include rewiring and would cost a significant amount of extra money. The upgraded generator is not in the scope of the project but could be an add/alternate.

Robert Bentley expressed concern over the fire and safety issues that need to be addressed within the building. The Sub Committee is aware of this issue and has requested all areas of egress be installed with working emergency lighting. Bill Birch reported on the state of current emergency lighting and what occurred during the recent power outage. Batteries were replaced as a result of this recent outage at a cost of $7,600 per year. The Elementary School and High School emergency lighting failed within 30 minutes of being activated. It was noted the expense of replacing batteries each year in the current system is a Board of Education expense. Vikas noted any work done to upgrade the existing emergency lighting will not be reimbursed by the State since the schools already have emergency lighting in place, regardless of whether or not the emergency lighting works correctly.

John Rice noted the original scope of the project called for the building to be used for an emergency shelter.

The phone system will use existing wiring and new construction areas include voice mail. In addition, all rooms in the buildings will be able to call out and also call other rooms. Each administrative office will have one outside line that can be used in the event of a power failure. Laurence Consiglio asked if the issue of lack of phone lines coming into the building has been resolved. Bill Birch noted the problem is not with lines coming in but rather lines within the building and this has been addressed with the proposal.

Vikas reviewed the current list of add/alternates.

David Johnson asked if modifications of the Middle School Media Center were included in the base bid. Vikas stated the replacement of the floor and relocation of the circulation desk are included in the project.

The lift project is also included in the project and will go out to bid but will not be submitted to the State.

Robert Bentley asked if a sign for the Middle School and High School on Riverside Drive can be added as an add/alternate.

Motion by Fred Wojick, seconded by Merc Robbins to certify the approval of the plans and project specifications and to sign the EDO42. Dr. Adiletta expressed concern over approving plans that Gilbane has not reviewed. Discussion was held. Steve Kononchik noted the numbers for the project will be reviewed continuously up until the final submission to the State and if any costs are found higher than budgeted then Gilbane will incorporate those changes. A roll call vote was taken‹all members voted yes.

Fletcher Thompson will present the plans to the Board of Education on March 13, 2006 for final approval. The next Sub Committee meeting will be March 30, 2006. The next Building Committee Meeting will be April 3, 2006 unless Fletcher Thompson and Gilbane need more time to prepare final numbers then the next meeting will be April 17, 2006.

Vikas distributed an Ineligible Cost Worksheet for items ineligible for reimbursement.

Laurence Consiglio asked about the kitchen hood and if the one in the existing kitchen is being replaced. Jo Cohen responded that one is being added and one is being replaced. The one that is being replaced is ineligible and the one be added is eligible for reimbursement.

VIII. REPORT OF CONSTRUCTION MANAGER

Steven Kononchik from Gilbane noted the review by the Board of Education for the Asbestos Abatement was done on Feb. 13, 2006 and the PCT was held on February 21, 2006. The abatement documents were received back from the State with requested revisions and those documents will be resubmitted to the State within 2 weeks. This will put us well within schedule to go out to bid for the abatement. The Board of Education will approve the construction documents on March 13, 2006 and the PCT is scheduled for April 25, 2006. The bid packages will begin to be written during the review period by the State in July and the bid period is early September with awarding of the contracts for early October.

Steven Kononchik from Gilbane distributed and reviewed a response to Laurence Consiglio¹s questions from the last meeting regarding various issues. The acoustical roof decking was discussed. Laurence Consiglio expressed concern over what is being proposed. Jo Cohen noted their acoustical consultant proposed this design.

Robert Bentley asked what computers and equipment will be included in the Building Project once the project is complete. David Johnson stated that depending on what money is available furniture and then technology will be purchased.

IX. REPORT OF THE BUILDING SUB COMMITTEE

X. COMMUNICATIONS

The following communications were provided in the Board¹s packet for their review:

Letter from David Wedge, Manager Bureau of School Facilities dated February 3, 2006 to Dr. Jolin confirming the April 25, 2006 PCT.

Thompson Board of Education minutes from the February 23, 2006 meeting in which the Board approved the Project.

Letter from William H. St. Onge to A. David Babbitt dated February 13, 2006 enclosing the original deed and conveyance tax forms to be recorded on the Thompson Land Records.

XI. CHANGE ORDERS

No change orders are needed at this time.

XII. OTHER BUSINESS

None.

XIII. PUBLIC COMMENT

None.

XIV. ADJOURNMENT

Motion by John Rice, seconded by Joseph Adiletta to adjourn. Passed‹Unanimous.

There being no further business to come before the Committee, the meeting was adjourned at 8:04 p.m.

Respectfully submitted,

Roberta Baublitz

Recording Secretary