THOMPSON SCHOOL BUILDING COMMITTEE

Monday, November 20, 2006

Thompson Middle School Media Center

 

Minutes

 

 

I.               CALL TO ORDER

 

David Johnson called the meeting to order at 6:35 p.m.

 

II.             ROLL CALL

 

Members Present:                                           Members Absent:

 

David Johnson, Chairman                               Suzanne Wargo, Secretary               

Laurence Consiglio, Vice-Chairman   Robert Bentley

James Naum                                                   John Rice

Merc Robbins                                                                        

Jody Houghton                                  

Joseph Adiletta

William Witkowski                            

Fred Wojick

 

 

Also present:

 

Michael Martin, Financial Director of the Town of Thompson

Bill Birch, Director of Facilities

David Deforest, Project Manager

Tim Cohen, Fletcher Thompson

Jack Coco, Construction Administrator, Fletcher Thompson

Michael Jolin, Superintendent of Schools

 

III.           CITIZENS COMMENTS

 

None.

 

IV.           APPROVAL OF MINUTES

 

Motion by Laurence Consiglio, seconded by Joseph Adiletta to approve the minutes from the October 30, 2006 Building Committee Meeting. PassedãUnanimous.

 

David Johnson thanked Mrs. Baublitz for her efforts in completing the extensive minutes from the October 30, 2006.

V.             REPORT OF THE FINANCIAL DIRECTORãMICHAEL MARTIN

 

Michael Martin presented the report of the Financial Director. Mr. Martin has worked with Gilbane to tie in all bid numbers and contracts awarded to date. All alternates are accounted for as well as $20,000.00 for noise abatement in the gym.

 

VI.           PAYMENT OF BILLS

 

The statement for secretarial services was provided to the Committee for its information.

 

Motion by Fred Wojick, seconded by James Naum to approve the payment of Invoice dated November 20, 2006 from Gilbane in the amount of $126,167.47. Discussion was held concerning past statements and charging for work done prior to the statement date whether or not that has been taken care of. It was noted this statement is for services rendered through October 29. David DeForest stated some pending invoices could come through later in the billing cycle since bills are not presented for payment until received so there could be some overlap. A roll call vote was takenãall members voted yes. PassedãUnanimous.

 

David Johnson thanked Mike Martin for working with Fletcher Thompson and Gilbane to reconcile the statements.

 

VII.         REPORT OF THE ARCHITECT

 

Tim Cohen distributed two versions of proposed railing for design changes to be used in the stairways of the project. Whether the Committee chooses picket or mesh the savings is equal and will be roughly $9,500.00 The stairways effected are main stairways and one is in the auditorium connecting the gym and the other location is in the lobby area of the early childhood addition.

 

Motion by James Naum, seconded by Jody Houghton to chose picket style railings in the stairways in the auditorium connecting the gym and the lobby area of the early childhood addition. A roll call vote was takenãall members voted yes. PassedãUnanimous.

 

Tim Cohen reported two other areas are being evaluated for potential savings. One area is theater equipment and a meeting with Fletcher Thompson, Gilbane and the theater equipment company will be set up to discuss this. The other area is window treatments and once alternatives are identified the information will be brought to the committee.

 

VIII.       REPORT OF THE CONSTRUCTION MANAGER

 

David DeForest reviewed the current budget estimate.

 

Discussion was held concerning changing the status of Alternate 5, Band Room Renovations and Alternate 7, 1907 Storage Room Renovations to hold. Discussion was also held regarding putting the Stair #8 addition on hold. Dr. Adiletta expressed concerning about putting items on hold in that the prices for the work would probably go up by the time the work is actually done. David DeForest explained that since the work is contemplated for next summer anyway there should be no increase in price.

 

Laurence Consiglio noted he is not in favor of doing away with Stairway 8 due to population in the High School.

 

Motion by Fred Wojick, seconded by Joseph Adiletta to reverse approvals of Alternate #5, Band Room Renovations and Alternate #7, 1907 Storage Room Renovations which were voted on at the October 16 and October 30 meetings as follows:

1.     DπAgostino Associates Inc.

a. Alternate # 7 ($15,000)

2. Conn Acoustics Inc.

a. Alternate # 5 ($4,800)

b. Alternate # 7 ($13,000)

3. Barall & Konover Floors Inc.

a. Alternate # 5 ($2,130)

4. Mohegan Painting Co.

a. Alternate # 5 ($525)

b. Alternate # 7 ($400)

5. Professional Mechanical Contractors

a. Alternate # 7 ($1,000)

6. P & D Mechanical Inc.

a. Alternate # 7 ($5,200)

7. Ferguson Electric Co.

a. Alternate # 5 ($6,700)

b. Alternate # 7 ($2,500)

8. Fleet Construction C.

a. Alternate # 7 ($9,800)

9. Steeltech Building Products

a. Alternate # 7 ($5,300)

10. W.J. Mountford Co.

a. Alternate # 7 ( $800)

The result of this motion is that all contractors bidding on Alternates #5 and # 7 are placed on hold. A roll call vote was takenãall members voted yes. PassedãUnanimous.

 

Motion by William Witkowski, seconded by Fred Wojick to authorize Gilbane to place the staircase #8 from the second floor of the new high school building to the cafeteria on hold and to negotiate with appropriate companies a time for the Committee to approve or reject this project that does not increase the construction cost as defined by the bid and the shop drawings for steel in the amount of $1,150.00 shall go forth and not be placed on hold. A roll call vote was takenãall members voted yes with the exception of Laurence Consiglio who voted no. Motion passed.

 

Motion by William Witkowski, seconded by Fred Wojick to authorize Gilbane to negotiate with all companies bidding on Alternates #5 and #7 to determine a time that it is necessary for the Thompson School Building Committee to notify them of their decision to approve or reject Alternates #5 and #7. A roll call vote was takenãall members voted yes. PassedãUnanimous.

 

IX.           REPORT OF THE BUILDING SUB-COMMITTEE

 

 

X.             COMMUNICATIONS

 

David Johnson stated he received a contract proposal from Fletcher Thompson regarding special inspections. Negotiations are being conducted regarding the cost of this contract as it came in higher than anticipated.

 

Dr. Jolin reported regarding Attorney St. Ongeπs response to the Committeeπs motion regarding responsibility for enforcing terms of the contracts so they comply with federal and state laws, especially prevailing wage and compliance with immigration statutes. David DeForest and Pat Delaney have identified the sections in the contract that deal with these issues. Attorney St. Onge stated the most important control the committee has is to have Gilbane enforce the issues in the contract. Sections of the contracts involved were distributed to the Committee.

 

Laurence Consiglio asked if Connecticut has an OSHA-10 training program. Discussion was held. David DeForest will research this and get back to the Committee.

 

Motion by Laurence Consiglio, seconded by Jody Houghton to amend the agenda to include the consideration of Gilbane Change Order No. 1. A roll call vote was takenãall members voted yes. PassedãUnanimous.

 

XI.           CHANGE ORDERS

 

David DeForest presented and reviewed Gilbane Change Order No. 1.

 

Laurence Consiglio asked about the status of the concrete pads on the roof to isolate additional noise. Tim Cohen will check on what the result of this discussion was and will report back to the Committee.

 

Motion by William Witkowski, seconded by James Naum to approve Gilbane Change Order No. 1 in the amount of $897,185.00 as presented. Laurence Consiglio stated he has a problem with deleting the acoustical block and is concerned about noise transfer. William Witkowski noted there are no classrooms adjoining this space so noise transfer should not be an issue. Tim Cohen noted both decking and acoustical block in this area has been discussed. Fletcher Thompson feels the committee would see better use of money by adding baffles or other treatments to the walls instead of the acoustical block. The size of the brick was on the building was discussed. This is still being reviewed as to the quality of the bricks and numbers are being developed to compare cost. Laurence Consiglio continued to express concern about transferring noise and ensuring someone will be held responsible should noise transfer become a problem. A roll call vote was takenãall members voted yes. PassedãUnanimous.

 

XII.         OTHER BUSINESS

 

Future Meetings:

 

            Thursday, November 30, 2006, 1:00 p.m. Subcommittee Meeting

            Monday, December 4, 2006, 6:30 p.m. Committee Meeting

Thursday, January 11, 2007, 1:00 p.m. Subcommittee Meeting

Tuesday, January 16, 2007, 6:30 p.m. Committee Meeting

 

 

David Johnson noted a Construction Subcommittee meeting may be scheduled as needed. A tentative meeting date of December 18, 2006 will be scheduled if needed.

 

The rebids will be reviewed and ready for action at the December 4, 2006 meeting.

 

Jody Houghton asked about construction vehicles moving during Elementary School arrival. Bill Birch responded that this has been stopped.

 

Bill Birch asked if as built drawings will be available. David DeForest responded that as built drawings are being developed as the project progresses.

 

Jody asked about the status of badge distribution. David DeForest noted temporary badges are being issued as the equipment for the permanent badges has not yet been received.

 

XIII.       PUBLIC COMMENT

None.

 

 

XIV.       ADJOURNMENT

 

Motion by James Naum, seconded by Laurence Consiglio to adjourn. PassedãUnanimous.

 

There being no more business to come before the committee the meeting was adjourned at 8:11 p.m.

 

Respectfully submitted,

 

Roberta Baublitz

Recording Secretary